Category: AIM

AIM Conference 2018 Bursary

Museum Development North West are pleased to announce that there is a bursary available for this year’s AIM Conference at the British Motor Museum, Gaydon on 21st– 23rd June. The theme for this year is Changing Gear. Museum Development North West recognises that it is important for museum professionals to connect with colleagues through conferences and networking events, but also how stretched budgets can be when it comes to professional development. If you would like a free place then you need to tell us that you will:

  • Commit to attending the whole conference
  • Feedback to colleagues and the region via our blog
  • Send us any relevant information and feedback to put on the MDNW website

How to apply

This opportunity is open to people working in accredited museums, or those working towards accreditation in the North West, except members of staff at NPOs and National Museums.

To apply please send an expression of interest stating how you and your organisation will benefit from you attending to Alex Bird by 5PM Wednesday 6th June.

Please note that the bursaries only cover the conference on Thursday and Friday only and not the paid-for social events.

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New Resources for Heritage Trustees from AIM

This week, AIM is launching the first in a series of new resources for heritage trustees, offering accessible, practical advice to help you provide effective leadership for your organisations. The first of the AIM Guides for Boards cover: Away Days, Recruitment, Effective Meetings and an Introduction to Museums for New Trustees. Titles coming soon include a guide to auditing your governance and a revised version of AIM’s Guide to Successful Governance in Independent Museums.

The new resources are available to download here.

AIM Conference 2018 Bursaries

Museum Development North West are pleased to announce that there are a two bursaries for this year’s AIM Conference at the British Motor Museum, Gaydon on 21st– 23rd June. The theme for this year is Changing Gear.Museum Development North West recognises that it is important for museum professionals to connect with colleagues through conferences and networking events, but also how stretched budgets can be when it comes to professional development.If you would like a free place then you need to tell us that you will:

  • Commit to attending the whole conference
  • Feedback to colleagues and the region via our blog
  • Send us any relevant information and feedback to put on the MDNW website

How to apply

These two opportunities are open to people working in accredited museums, or those working towards accreditation in the North West, except members of staff of NPOs and National Museums.

To apply please send an expression of interest stating how you and your organisation will benefit from you attending to Alex Bird by 5PM Friday 11th May.

Please note that the bursaries only cover the conference on Thursday and Friday only and not the paid-for social events.

AIM Success Guide On The General Data Protection Regulation

With the implementation of the newGeneral Data Protection Regulations (GDPR) we thought it would be good to remind people of the Success Guide published by AIM last year:

Museums and other cultural organisations that want to understand how they should be responding to current and forthcoming GDPR can now benefit from a free Success Guide from AIM called Successfully Managing Privacy And Data Regulations In Small Museums.

The new AIM publication has not been created as a guide to everything in the Data Protection Act (DPA) – or the impending General Data Protection Regulation (GDPR) – but focuses instead on the most important areas for action now. The GDPR applies to the whole UK, so this guide is suitable for all AIM members and other heritage sector organisations across the UK. You can directly download it from here: Success Guide On The General Data Protection Regulation (GDPR)

Museum Development North West will be running another workshop on GDPR soon so please look out for details on our blog.

AIM Sustainability Grant Scheme

Closing date: Monday 15th January

The AIM Sustainability Grant Scheme, supported through the generosity of the Esmée Fairbairn Foundation, is intended to help medium and smaller sized AIM members to improve their medium and long term sustainability. To be eligible, museums must have an annual turnover of less than £300,000 or fewer than 50,000 visitors a year.

The scheme will come to an end in early 2018 – so this is the last chance that AIM members can apply. Funding is aimed at projects that explore increased and/or diversified income streams and/or develop organisational resilience. Examples of the type of project that AIM would be keen to fund can be found on the main grants page here.

Find out more and take a look at a case study from AIM members, The Grantown Museum, to see how an AIM Sustainability Grant supported them at: www.aim-museums.co.uk/aim-sustainability-grant-scheme-closing-soon.

AIM Launches New Success Guide On The General Data Protection Regulation (GDPR)

Museums and other cultural organisations that want to understand how they should be responding to current and forthcoming General Data Protection Regulation (GDPR) can now benefit from a free Success Guide from AIM called Successfully Managing Privacy And Data Regulations In Small Museums.

The new AIM publication has not been created as a guide to everything in the Data Protection Act (DPA) – or the impending General Data Protection Regulation (GDPR) – but focuses instead on the most important areas for action now. The GDPR applies to the whole UK, so this guide is suitable for all AIM members and other heritage sector organisations across the UK. You can directly download it from here: Success Guide On The General Data Protection Regulation (GDPR)

AIM Grant Schemes

Deadline: Various – see below

AIM administers grants for museums to help AIM members with a variety of needs including training, conservation, development and exhibitions. There are different eligibility criteria and closing dates for each grant scheme, so please check each grant programme for further information about how to apply and the priorities for funding for each scheme.

Discuss your ideas with us

We recommend that you contact us to discuss your project before applying, so we can help you ensure your application fits the scheme you intend to apply to.

Please contact Helen Wilkinson, Assistant Director for Hallmarks Awards – Helenw@aim-museums.co.uk

For all other Grant Schemes contact Justeen Stone, Grants & Finance Officer – justeen@aim-museums.co.uk

Current AIM Grant Deadlines 2017

  • Conservation Scheme –  30 September
  • Collection Care Audit Scheme For Smaller Museums – 30 September
  • Preventive Conservation Scheme –30 September
  • AIM Training Grants – accepted on a rolling basis.
  • AIM Biffa Award History Makers – October 31
  • For more information click here.

Helping Museum Trustees To Get Ahead: Free AIM Hallmarks Governance Sessions

The Association for Independent Museums (AIM) has announced a new series of free AIM Hallmarks Governance Sessions for heritage trustees that will run from September 2017 to the end of January 2018.

These free sessions will inspire and revitalise the way you work by offering fresh thinking and the opportunity to reflect and share experiences with a mutually supportive peer network – no matter what your background, these sessions will help you to gain confidence in your role as trustee.

Organised in partnership with Museum Development colleagues and supported by Arts Council England and Development Partners, they are aimed at strengthening and developing the skills and knowledge heritage trustees need to enable their organisations to prosper.

These free sessions will inspire and revitalise the way you work by offering fresh thinking and the opportunity to reflect and share experiences with a mutually supportive peer network – no matter what your background, these sessions will help you to gain confidence in your role as a trustee.

For the full programme of sessions around the country, see https://www.aim-museums.co.uk/helping-museum-trustees-get-ahead-free-aim-hallmarks-governance-sessions/.

In the North West:

Review And Recruitment For Your Board – led by Alex Lindley
18th January 2018, 11am-3.30pm
Lancashire Conservation Studios, Preston

Getting the right people on your board can be a challenge for many small- and medium-sized museums and charities. This seminar will help you face that challenge, to ensure you have the right people on your board now and in the future.

You’ll come away with strategic tools for reviewing how your board works and the skills your board needs, as well as practical advice for how to manage succession planning and recruit trustees successfully.

You’ll also have the opportunity to work with trustees from other organisations to discuss common problems and share good practice.

Led by Alex Lindley: Alex Lindley runs Alchemy, an independent Human Resources (HR) and Organisational Development consultancy, specialising in providing services to organisations in the cultural and not-for-profit sectors.

Book a place here – https://www.eventbrite.co.uk/e/review-and-recruitment-for-your-board-tickets-35931084842.

AIM high – useful facts from the AIM conference

Last month the MDNW team were at the Association of Independent Museums and Museum Development Network conferences which were both packed full of information. Here’s our pick of practical tips, facts and news we think you’ll find useful – note some important dates coming up.

Business rates
The recent court ruling in which York Museum Trust (YMT) appealed against its business rates valuation could have implications for more than 700 other museums in the UK which are currently valued in the same way, but any appeals have to be made before 1st October 2017.

The ruling was about two issues – how museum buildings are valued, and whether the trading activities of museums should be valued separately.

In setting business rates, there usually isn’t a comparable rent for museum buildings so the Valuation Office chooses which of two methods to apply. The contractors’ method tends to result in higher rates than the receipts and expenditure method; it was the fairness of the method chosen that YMT successfully challenged.

Some museums and galleries may currently get 100% rate relief (comprised of 80% mandatory relief for registered charities and 20% discretionary relief) but the national trend seems to be for the 20% discretionary relief to be withdrawn by local authorities – so museums currently with 100% relief should consider their rateable value now for when or if they have to pay in the future. For further explanation of why, please see here – https://www.aim-museums.co.uk/business-rates-appeals-whats-rush/.

For the trading activities judgement, the Valuation Office had to prove that the shop spaces within YMT premises were distinct spaces i.e. able to be separated and closed off from the museum spaces, to be able to regard them as liable for business rates.

This is a very basic explanation of a complex issue, and if museums are to challenge their ruling they must also be aware that a review could result in higher rates as well as lower.

For up to date advice on business rates, AIM members can contact Colin Hunter, a Director of Lambert Smith Hampton, who has been working with AIM and some of its members for the last 10 years. Colin has offered to give any AIM member who contacts him 15 minutes consultation, at no fee with no strings attached, so please call 0113 245 8454 or email chunter@lsh.co.uk for advice. Alternatively, contact Michael Turnpenny, Museum Development Yorkshire, Michael.Turnpenny@ymt.org.uk.

AIM have also produced a Success Guide on Business Rates – https://www.aim-museums.co.uk/wp-content/uploads/2017/04/Successfully-Negotiating-Business-Rates-2017.pdf.

General data protection regulations
The new general data protection regulations will come into force on 25th May 2018. These govern how organisations collect and use data and will affect all museums, regardless of their size, type of governance or staffed/volunteer-led. Museums should start planning now if they are to get the necessary processes in place for the changes that will take place next May.

The regulations apply to historical data so if you hold, for example, a database of contacts that you use to send marketing material, and you don’t have a record that people on it have actively given their consent to be included on the database, then before May 2018 you will have to retrospectively seek this permission.

AIM are currently producing guidance around data protection to take into account the legislative changes, but to summarise:

  • consent needs to be pro-active, so museums will need opt-in systems of collecting personal data rather than opt-out systems
  • needs to be specific, informed and unambiguous – you must be clear for what purpose you are collecting data
  • your record keeping must be detailed enough to record not just that consent has been given, but also what level of consent, how and when
  • there are different levels of consent required for different levels of activity e.g. if you take an email or postal address to confirm a booking for an event this is considered a necessary function for service delivery, but to add those details to a marketing database requires specific consent for that purpose
  • there is “legitimate interest”, a balancing act between the rights of the individual and the legitimate interest of the organisation, which applies in some circumstances to allow personal data to be used for e.g. marketing purposes

What do museums need in place for May 2018?
Think of it as the data equivalent of a documentation backlog. You don’t need to have completed the work by 2018 but you need a policy and timetable in place and to have started on it:

  • identify a compliance lead within the organisation and raise awareness
  • ensure you are aware of the guidelines which will be issued by the Information Commissioner’s Office
  • carry out a mini audit of personal data you hold and use, and why
  • get policy and privacy statement in place by May 2018
  • have knowledge of what, where, why you collect – get future processes right
  • have started retrospective consent permission

See https://aimuseums.wordpress.com/2017/03/13/data-protection-and-charities-the-new-general-data-protection-regulation-be-prepared/ and https://ico.org.uk/for-organisations/data-protection-reform/guidance-what-to-expect-and-when/ for further information. MDNW will also be running a workshop on data protection on 18th October, further details will be announced on our blog shortly.

Big Thank you campaign
The National Lottery will be launching a national “Big Thank You” campaign in December 2017. It will run for four weeks and will cover, week by week, arts, communities, sport and heritage.

As part of the HLF’s work on their new strategic framework they have spoken directly to lottery players, who approve the breadth and depth of projects the HLF fund, and have also shown that there is a desire to use heritage to address societal problems such as isolation, mental health and housing issues. But there can also be a disconnect between lottery players and the projects the HLF has funded; lottery players don’t always see where the funding from the lottery goes to or the value it brings. The National Lottery’s research has shown that a higher awareness of good causes leads to more positive feelings about the lottery by players – and the more they play. A case study at the AIM conference by Gainsborough’s House, in which they gave free entry to lottery players on certain days, which led to an increase in visitor numbers (and especially first time visitors), demonstrated that this link between lottery players and heritage can be strengthened.

The National Lottery are encouraging museums to take part in the campaign in December; museums could, for example, give free entry for lottery players, or a discount in the shop.

To register interest or if you have any questions, email shelley.morrell@camelotgroup.co.uk.

 

AIM Biffa Award Announce New Round Of ‘History Makers’ Funding

AIM Biffa Award have just launched the second round of funding to be released through the ‘History Makers – People who shaped our world’ programme.

Funded by Biffa Award with support from the Landfill Communities Fund, the programme will provide AIM member museums and heritage sites with grants of up to £75,000.

This round of funding will support the creation of new exhibitions which will enable the public to learn about and be inspired by the lives and achievements of extraordinary, historical figures who have made a significant impact on the industrial, scientific, commercial or social history of the UK, shaping the world we live in today. Successful applicants will contribute to a ‘virtual trail’ linking the projects and making them accessible to people across the UK.

The programme is open to AIM members in England, Wales and Northern Ireland, whose sites are in geographic proximity to Biffa operations and licensed landfill sites, as required by the Landfill Communities Fund. An expression of interest form of no more than 200 words must be submitted as soon as possible and no later than 2 October 2017 for panel review. The final deadline for full applications is 31 October. 2017.

Successful applicants will be required to complete their projects by April 2019 and to create a strong marketing plan to promote their projects and funding locally and nationally. Full information on how to apply is available at: AIM Biffa Award History Makers Programme

Kat Tudor, Community Learning & Volunteer Officer at the Clifton Suspension Bridge Trust, who were successful in Round 1 said:

“We applied for the AIM Biffa Award History Makers Grant because we had two prominent engineers that were under represented in our Visitor Centre here at the Clifton Suspension Bridge. Through the AIM Biffa Award History Makers grant, we will now be able to give our visitors a better understanding of the history of the bridge, the engineers behind it and present new objects from our collection. The additional information will not only be displayed on interpretation boards, but will support a new interactive which will be a great tool for education workshops. We would encourage anybody who has a history maker that they feel is under represented to apply for the grant, as it is a great opportunity to tell their story!”

 Key Dates For Applicants
2 Oct 2017 Expression of Interest (EOI) deadline – but the sooner the better
31 Oct 2017 Application Deadline
Jan 2018 Application results and conditional offers made
Mar 2018 Terms of conditional offer met
April 2018 Formal offer and project start
April 2019 Project completion

The assessment panel is chaired by Bill Ferris OBE DL, Chief Executive of Chatham Historic Dockyard Trust and includes members of AIM Council and independent experts from the museum community, including Diane Lees CBE, Director General of Imperial War Museums.

For further information please see the AIM website at AIM Biffa Award History Makers Programme